Salary: €2,600 - €3,800 gross per month (full-time equivalent), depending on experience

CoWaves is looking for an enthusiastic and proactive colleague to temporarily support the daily operations of both companies (CoWaves and DataHyve)during a maternity leave period. We are seeking someone who can start on 1 December 2026 and help ensure continuity across finance, office management, administration, team support, and operational coordination.

This is a varied role with significant responsibility, offering the opportunity to become a central point of contact within two growing organisations. You will work closely with management and colleagues to keep our day-to-day operations running efficiently while helping to improve processes where needed.

For the right candidate, this interim assignment may lead to a permanent position as Office & Marketing Coordinator, supporting the continued growth of CoWaves.

As Office Coordinator, you will help keep the daily operations of CoWaves running smoothly. You will be a central point of contact across finance, administration, office coordination, and team support, helping to create structure and ensure things get done.

Your responsibilities include:

• Managing financial administration, including invoicing, payment follow-up, expenses, and coordination with our external accountant.
• Preparing, registering, and following up on quotations and supporting the transition from quotation to assignment and invoicing.
• Supporting day-to-day office management, including office supplies, equipment, workplace organisation, and practical office matters.
• Coordinating employee onboarding and offboarding activities, including laptops, system access, and other practical arrangements.
• Organising team activities, meetings, and internal events.
• Supporting marketing and communication activities by collecting project updates, photos, and other content.
• Maintaining overview of outstanding administrative and operational actions across the organisation.
• Supporting the continuous improvement of internal processes and ways of working.

As a growing organisation, we value people who take ownership, think ahead, and help create structure in a dynamic environment.

We are looking for someone who enjoys bringing order to busy days, works accurately, and is comfortable taking responsibility. You should be able to switch easily between financial, administrative, organisational, and operational tasks while maintaining a clear overview.

Ideally, you:

• Have an experience in financial administration, invoicing, accounts receivable, or a similar administrative role.
• Work independently and take initiative when you see opportunities for improvement.
• Enjoy coordinating activities and supporting colleagues across different areas of the business.
• Can maintain overview and set priorities in a dynamic environment.
• Communicate confidently in both Dutch and English.
• Are comfortable working with digital administrative systems and Microsoft Office applications.
• Have a practical, hands-on mindset and enjoy helping things move forward.
• Are organised, reliable, and approachable.
• Are eligible to work in the EU.

 

Most importantly, we are looking for someone who enjoys being the person who helps keep everything running smoothly and who wants to contribute to the continued growth of CoWaves.